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Aim: Provide instructions to setup and use the multi-functional printers for printing, scanning and copying.

Where: Any printer at Nikhef.


Nikhef has a roaming printing system ("Follow-You") so you can print from anywhere on the network, and retrieve your job at any printer. You need to do the following things once:

Registering your access key with the print system

Before you are able to use your access key ("druppel"), you have to activate it once for the print system. Put your access key on the reader sticker on the front left side of the printer, and enter your Nikhef username and password. Request the CT Helpdesk to assist you in case you do not know how to do this. Note that the printer may be impatient and may not give you enough time to type a 32-random-character password.


Follow the instructions for your operating system if you want to print directly from your PC or laptop.

You do not need this step if you print via e-mail or from a USB storage device.

These instructions are based on Ubuntu 20.04.3 LTS

If you want to use all the settings (staples etc.) for the printer please install as follows (Note: This works up to and including macOS Mojave, if you use macOS Monterey (or newer) the steps are slightly different.):

If you are using a CT-managed Windows computer, the 'BW' and 'Color' printer should be automatically added to your system. If this is not the case, please contact the Helpdesk. You can use the instructions below to make the printers available on machines under your own management or your own laptop.

For computers not in Domain:

  • Start menu > Settings > Devices > Printers & Scanners > Add printer
  • Click on "The printer that I want isn't listed"
  • Select a shared printer by name and fill in the following printers (one at the time!)
  • Enter your username and password and press OK
  • Select the Microsoft PCL6 Class driver or the Xerox Global Print Driver PCL6 driver (download)
    • To use Xerox Features (like staples etc.) use the Global Xerox Driver
    • Download and unpack the zip file
    • Select have a disk and enter the path where you have extracted the new drivers: (for example: C:\Users\%username%\Downloads\UNIV_5.810.8.0_PCL6_x64\UNIV_5.810.8.0_PCL6_x64_Driver.inf)
  • Enable Xerox Features:
    • Start menu > Settings > Devices > Printers & Scanners > printer > Manage > Printer properties
    • Select the Administration tab
    • Select the Configuration: "Xerox WorkCentre Black and White" or "Xerox WorkCentre Color"
    • Click on OK
    • Open the Printer properties again
    • Select the configuration tab
    • Select the Installable Options / Finisher: "Office Finisher"
    • Click on OK

For self-managed Windows laptops:

If you have changed the password of your Nikhef account, you must also change this yourself in the printer settings on your laptop. - Click Start menu - Go to Settings - Select Devices > Printers & Scanners > Print Server Properties (right side of the screen). - Open the 'Ports' tab - Select the 'BW' and/or 'Color' printer (see screenshot) - Choose 'Configure port'. - Enter the new password of your Nikhef account at the password field - Click 'OK'.



All prints submitted to the BW and Color print queues are available on each printer. When you log into the printer you will start in the printing screen with a list of your submitted jobs. Previously printed jobs are available under Printed up to seven days after printing, if not deleted. Pressing the cog icon next to a print job allows you to change settings for your print job. Please note that from the advanced options only stapling is available on the printers. Pressing the star icon next to a print job adds it to your favorites. Favorite jobs will not be deleted automatically.

You can also print files from a USB drive. To do this, insert your USB device in the USB port to the left of the screen. Press one of the home buttons and choose “Print From USB”. Select your file, and the options for printing.


To copy, first press one of the home buttons after logging in and then press the copy button.


To scan press one of the home buttons after logging in.

Scan to email

To scan to email please select “email”. Your Nikhef email address will already be entered. You can enter more email addresses if you need. Please note that there is a size limit when mailing, and large scans may be rejected.

Scan to network folder

To scan to the scan folder on the Nikhef network please select Workflow Scanning and then “Scan to network drive”. Your Scans will be sent to \\\data\scan\<username> on windows and /data/scan/<username> on Linux. This folder is only readable for you and your scan will be removed automatically after seven days.

Scan to USB

To save a scan to your USB device, please insert the device in the USB port to the left of the screen, select Workflow Scanning and then USB.

About the Nikhef Print System

The Nikhef print system consists of Xerox multi-functional printers and the Follow-You software Safeq from Ysoft. Two types of printers are available:

  • 6 x Xerox AltaLink 8035
  • 2 x Xerox AltaLink 8055

All printers are able to print, copy and scan documents in A3 and A4 format, single and double sided. Scans will be done in color by default. The printers are located at all floors in the Nikhef H and N buildings. You need a valid access key (druppel) and a valid Nikhef computer account for copying, scanning and Follow-You printing.

Three printers are installed at the reception desk, the secretariat and the personal department. These printers are part of the print system, but have limited access.


There are different methods for printing.


Printing at Nikhef uses a "Follow-You" system.

All users with a valid Nikhef computer account and a valid Nikhef access key (druppel) can use Follow-You. The Follow-You system allows you to go to one of the eight printers in the building and to activate your print job with your access key. When you are done with printing, use your access key or press the "Leave" button in the touch screen to end the session.

You can submit your print job to the following Follow-You queues:

  • color (for color prints)
  • bw (for non-color prints)

Note that a print job sent to a Follow-You queue stays there for seven days, after which it will be automatically deleted from the queue.

Printing via email

It is possible to send print jobs to the printers via email. If you send an email with attachment to the attachment will be sent to your print queue and you can print it with the Follow-You system.

Please note that:

  • you need to use your Nikhef email address to send the email.
  • this system is able to print most common file formats like pdf, jpg, png, doc, etc.

Available Printers

Due to the renovation, this overview is currently (January 2023) not up-to-date.

Printer bw color
h0 x x
h1 x x
h2 x x
h3 x x
n0 x x
n1 x x
n2 x x
n3 x x

Copying and scanning

You need a valid and registered access key to be able to scan or copy documents at one of the available multi-functional printers in the Nikhef building. By default, scanned documents will be sent to your Nikhef email address. However, for larger documents there is also the option to have them placed in a special retrieval folder. More information can be found here.