Printing

Aim: Provide instructions to setup and use the multi-functional printers for printing, scanning and copying.

Where: Any printer at Nikhef.

Summary

Nikhef has a roaming printing system ("Follow-Me") so you can print from anywhere on the network, and retrieve your job at any printer. You need to do the following things once:

• Linking your drop to the printer using your Nikhef username and passphrase
• Install printer drivers on your PC or laptop and setting up the network printers

Registering your access key with the print system

Before you are able to use your access tag or iLoc key, you have to activate it once for the print system. Put your access tag or key on the reader sticker on the left side of the printer's touch panel, and enter your Nikhef username and password.

Keep in mind that after presenting your drop, you have a limited amount of time to enter your credentials before the session times out and you will need to try again. If entering your password using the touchscreen takes too long, you can connect a physical USB keyboard to the printer. A free USB port is available next to the printer’s display where a keyboard can be plugged in.

Installation

Follow the instructions for your operating system to print directly from your PC or laptop.

To access the print portal, you must be connected to EduRoam or NIKHEF using your Nikhef account. Instructions on how to connect can be found here.

You do not need this step if you print via e-mail, or from a USB storage device.

Usage

Printing

Print submitted jobs

All prints submitted to the Printer_BW and Printer_Color print queues are available on each printer. After logging in to the printer, you will see the printing screen. From here, you can view your print queue (Print job selection) or print all jobs immediately (Print all jobs).

Print From USB

To print from a USB device, press the Home button, then select USB Print. From the drop-down menu, select USB. Select your file, then press Print. You can use the preview option to easily locate the file you want to print.

Print from the printer webportal

You may also upload your documents directly to the printer portal, using https://printportal.nikhef.nl/?page=upload

1. Select the right print queue using the drop-down menu, see the red rectangle.

2. After that, drag the file to the browser into the field that says 'Drag a file here' or use the 'Browse' button, highlighted by the yellow rectangle.

3. The file will be shown under the 'Chosen file:' field, highlighted by the blue rectangle.

4. If applicable, enter the PDF password, highlighted by the green rectangle

5. Start the upload by using the 'upload' button in the pink rectangle.

Copying

To copy, press the Home button once you've logged onto the printer. You then have the option to pick between Simple Copy, and regular Copy.
For most use cases, Simple Copy does exactly what you want it to do: you have a simple user interface allowing you to make one more copies of the original in the feeding tray or the scanner glass.
If this interface is too limited, use Copy instead, this gives you a couple extra options to pick (e.g. what paper tray you would like to use).

Scanning

To scan, press the Home button once you've logged onto the printer. You then have the option to pick between Simple Scan, and regular Scan.

Scan to email

To scan to your e-mail, select Simple Scan. This will show you a simple user interface allowing you to create a scan of the original in the feeding tray or the scanner glass, and send it to your email address.

Scan to network folder

To scan to a network folder, select Scan, this gives you an advanced user interface allowing you to choose a folder to scan to.

Scan to USB

To scan to a USB drive, insert the USB drive into the USB port on the left side of the display. Then select Scan on the printer interface and choose USB as the destination.

About the Nikhef Print System

The Nikhef print system consists of Toshiba multi-functional printers and Follow-Me software. One type of printer is available:

• 12 x Toshiba e-STUDIO2525AC

All printers are able to print, copy, and scan documents in A3 and A4 format, single and double sided. Scans will be done in colour by default. The printers are located on all floors in the Nikhef H and N buildings. You need a valid access tag or iLoc key and a valid Nikhef computer account for copying, scanning, and Follow-Me printing.

Printing

There are different methods for printing.

Follow-Me

Printing at Nikhef uses a Follow-Me system.

All users with a valid Nikhef computer account and a valid Nikhef access tag or iLoc key can use Follow-Me. The Follow-Me system allows you to go to any of the 12 printers in the building and to print your documents with your access tag or iLoc key.

When you are done with printing, press the Logout button in the top right of the touch screen to end the session.

You can submit your print job to the following Follow-Me queues:

• Printer_Color (for color prints)
• Printer_BW (for non-color prints)

Note that a print job sent to a Follow-Me queue stays there for seven days, after which it will be automatically deleted from the queue.

Printing via email

You can send print jobs to the printers via e-mail. Send an e-mail with the document attached to print@nikhef.nl. The document will be added to your print queue and can be printed using the Follow-Me system.

Please note that:

• you need to use your Nikhef email address to send the email.
• this system is able to print most common file formats like pdf, jpg, png, doc, etc.

Available Printers